Administrator

We are looking to recruit a competent Administrator for a temp to perm opportunity based in Newbury town centre. The hours are 9-5 Monday to Friday. Our client is the largest independent forest product trading company in North America.

Supporting the Sales Administration Supervisor and the documentation team, you will be responsible for processing and monitoring export documentation ensuring strict deadlines are met and documents are presented with no discrepancies.

Responsibilities

• Managing export documentation tracking systems and ensuring these are kept up to date at all times
• Submitting export and customs data to the relevant parties
• Submitting inspection reports to inspection agencies
• Checking draft documentation to ensure compliance with customer requirements
• Creating documentation presentations
• Liaising with overseas agents regarding export schedules and documentation status
• Invoicing exports via IFP order management systems
• Performing final checks for compliance on documents produced by the larger documentation team
• Entering of letter of credit data into the order management systems
• Ensuring all sales documentation is received and electronically stored
• General assistance to accounts team as required including but not limited to scanning and sending invoices to the accounts payable team, sending invoices to overseas customers, and investigating enquiries and discrepancies

Knowledge and Skills Required

• Excellent attention to detail & the ability to produce accurate work
• Numerate
• Ability to prioritise and plan
• Innovative use of Systems to improve/ease administrative load
• Strong written and oral communication skills